Office, HR & Finance Coordinator

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Our Durban-based tech company is looking for a highly organised and capable Coordinator to support our Finance and HR teams, while helping to ensure the smooth day-to-day running of the office.
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Although based at reception, this is not a receptionist role. It is a varied coordination role supporting multiple areas of the business, within a young, positive and professional environment. As a tech company, all processes and systems are digitally driven.

Key Responsibilities:

1. Finance Administration

• Leave management and reconciliations
• Expense and travel claims 
• Petty cash management and reconciliations
• ​Supporting compliance processes (OHS, POPI)

​​2. HR Coordination

• Recruitment coordination (CV screening, setting up interviews)
• Onboarding and offboarding coordination 
• Training scheduling and reporting
• Staff communications (newsletters, reminders, internal updates)

3. General 

• Procurement (groceries, stationery, office supplies)
• Managing service providers and office logistics
• Travel bookings and itineraries
• Supporting internal events and committees
• ​Assist with marketing

​4. Reception & Office Oversight

• Welcoming visitors and answering calls
• Ensuring meeting rooms and office spaces are in order
• Overseeing cleaner and ensuring general office upkeep

We’re looking for someone who is:

• Highly organised – able to track, prioritise and manage multiple tasks across teams
• Exceptionally detail-oriented – produces accurate work and follows processes carefully
• Proactive and reliable – takes ownership and follows through without needing reminders
• Strong communicator – clear, professional, and able to follow instructions accurately
• Adaptable – comfortable working across different tools and types of work
• ​Service-oriented – willing to help where needed, including practical office tasks

Requirements

• Matric + 3+ years’ experience in a similar administrative/coordinator role
• Qualifications advantageous
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook & Teams)
• Very good business English (written and verbal)
• Quick to learn and use new systems and tools
• South African citizen

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Data Privacy
By applying for this position, you consent to providing Kaleidocode Pivot Pty Ltd, Kaleidocode Pty Ltd and Intenda Pty Ltd with your personal information. This information will be used for the purposes of your application for a position within our company, and will not be made available to any other parties without your prior consent. Should your application be successful, we may require further personal or special information which will be obtained with your consent. 

Location
This is a full time office based position at the offices of Kaleidocode, in Morningside, Durban, KZN, South Africa.

Salary
Salary will be disclosed on application..

Responses
If you have not received a response within 3 weeks, please consider your application to have been unsuccessful.
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For queries
If you have any queries about this position or working with Kaleidocode email [email protected].

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